From the sidebar, click on Organization> Employees. You'll see the employees page.
Click on Add one employee. You'll see the employee info page with the following sections (click them to learn more):
Under this section, you'll find the fields for the required basic information, which are First Name, Last Name and Email.
Here's some explanation for certain fields in this section:
Permission
In this field, you can set the permissions for the employee’s account. There are three options for this field:
Employee,
Admin,
Supervisor.
To know more about permission categories in Mawqoot and how to customize them, check How do I customize and expand supervisor permissions?
Current Leave Balance
The employee’s leave balance is the number of workdays they can request as personal leave. To know more, check Leave Types to learn more about leaves and their types.
Yearly balance increment
In this field, you can set the yearly increment amount added to the employee's leave balance. This amount is added to their personal leave balance at the start of each Gregorian year.
Example: If the current leave balance for the employee is 10 days at the end of the year, and the yearly balance increment is 20 days, then at the start of the new year the personal leave balance will be 30 days.
Job Title
Here, you can set the employee’s job title by picking it from the list. To learn more about job titles, check Job Titles.
Teams
In this field, you can assign the employee to teams by picking from the list. To learn more about teams, check Teams.
Departments
In this field, you can assign the employee to departments by picking from the list. To know more about departments, check Departments.
Worktimes
This field lets you assign the employee to a specific work time, which restricts attendance registration to be within work hours only.
You can set a value for this field from your organization's worktimes list. A lot is based on this field: calculating overtime, tracking lateness, early leaves, and absences, and if you leave this field empty without setting a work time, that means the employee can check-in freely at any time. To learn more about worktimes, check Worktimes.
Workplaces
This field lets you assign the employee to a specific work location, so attendance registration is limited to a certain area on the map.
You can set a value for this field from your organization's list of workplaces. If you leave this field empty without setting a workplace, that means the employee can check-in from anywhere. To know more about workplaces, check Workplaces.
Here you can specify the salary information:
You can specify the type of the salary by choosing one of these two options (or both):
Fixed Salary, or
Calculate salary based on work hours.
Fixed salary:
A regular fixed salary that consists of different parts:
Basic Salary
Housing Allowance
Other Allowances
Social Insurance
Other Deductions
Calculate salary based on work hours.
A compensation based on number of worked hours added in an independent column to employee salary when generating a payroll. You can specify the hourly wage when enable this option.
Example: Let's say the fixed salary for the employee is 5000 SAR, and the number of working hours in a certain month is 150 hours. Let's also say the hourly wage is 20 SAR. In that case, the total salary would be 5000 + 150 *20 = 8000. If the employee is only paid based on working hours, then the total salary will be 3000.
Here you can manage employee attendance settings. You can control the default attendance settings for all employees from the Settings page in the side menu. To learn more, check out How do I customize and set up organization settings.
Here you can add employee documents like employment contract, national ID, certificate, etc.
Send expiry reminder
When you turn this on, an email will be sent to admins 30 days before the document expires to remind them it's about to end.
Fill in the data then click Save or Save and add another to finish the process and go straight to adding another employee.
