How do I add a group of employees all at once?

Add a bulk of employees at once

1. From the sidebar, click on Organization> Employees, then click on Add bulk employees. A page will appear.

2. Download the employee data template (CSV file). Then fill it according to the following instructions:

   • All columns marked with an asterisk (*) must be filled.

   • Don’t add or delete any columns or change their order.

   • Make sure the entered data follows these validation rules:

     • (First Name), (Middle Name), (Last Name) and (Employee Number): Max characters: 128. Allowed: letters, numbers, spaces, and dot (.). You can leave (Middle Name) empty.

     • (Gender): Must be one of these values: MALE or FEMALE. You can leave it empty.

     • (Email): Must be a valid email, like: (name@email.com).

     • (Country Code): Up to three digits. Like: 1, 966.

     • (Mobile Number): Shouldn’t be less than 8 or more than 12 digits.

     • (National ID/Iqama): Must not be more than 15 digits. You can leave it empty.

     • (Hire Date) and (Date of Birth): Must be in YYYY-MM-DD format. Example: 2021-02-16. You can leave it empty.

     • (Yearly Balance Increment) and (Current Leave Balance): Must be a non-negative number. You can leave it empty.

     • (Basic Salary), (Housing Allowance), (Other Allowances), (Social Insurance), and (Other Deductions): Must be a number between 0 and 9999999999. You can leave it empty.

     • (IBAN): Must be a valid IBAN number. You can leave it empty.

   • Example of valid data:

3. Upload the file after you fill it out.

4. Click Next.

5. Check that your info is correct and fix it if needed:

Invalid data is highlighted red with a red X mark

3. Click on Start Process.

4. You'll get an email report about the process once it's done.

An email will be sent to each employee with their username and password. They can then download the app and start checking in.

There needs to be enough open seats so you can add the employees.